1. Introduction

CGI United (“we,” “our,” or “us”) is committed to protecting the privacy and personal information of our campers, parents, guardians, staff, and website visitors. This Privacy Policy explains how we collect, use, store, and protect personal information.

2. Information We Collect

We may collect the following types of information:

a. Camper Information

• Full name, date of birth, age, and gender

• Medical information (allergies, medications, health conditions)

• Emergency contact details

• Behavioral or special accommodation information

• Photos and videos taken during camp activities (with consent)

b. Parent/Guardian Information

• Names, phone numbers, email addresses, and mailing addresses

• Payment and billing information

c. Website & Registration Information

• Online registration details

• IP address, browser type, and basic usage data (if applicable)

3. How We Use Information

We use personal information to:

• Register and manage camp enrollment

• Ensure camper health, safety, and supervision

• Communicate with parents/guardians

• Process payments

• Comply with legal and regulatory requirements

• Improve our programs and services

4. Children’s Privacy

We collect personal information about children only with the consent of a parent or legal guardian. Information is used solely for camp-related purposes and is not sold or used for marketing without consent.

5. Sharing of Information

We do not sell or rent personal information. We may share information only:

• With camp staff and volunteers who need it to perform their duties

• With medical professionals in case of an emergency

• When required by law or legal process

• With service providers (e.g., registration or payment platforms) who are contractually obligated to protect your data

6. Photos and Media

Photos or videos of campers may be used for camp-related purposes such as newsletters, social media, or promotional materials only with parental/guardian consent. You may withdraw consent at any time in writing.

7. Data Security

We take reasonable administrative, technical, and physical measures to protect personal information from unauthorized access, loss, misuse, or disclosure.

8. Data Retention

We retain personal information only as long as necessary for camp operations, legal compliance, and record-keeping, after which it is securely deleted or destroyed.

9. Your Rights

Parents/guardians may:

• Review, update, or correct personal information

• Request deletion of personal information (subject to legal requirements)

• Withdraw consent for certain uses of information

Requests can be made by contacting us using the information below.

10. Changes to This Policy

We may update this Privacy Policy from time to time. Any changes will be posted on our website or provided directly to parents/guardians.

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